Why StayAutomate

The monthly work it takes off your team, the safeguards around your PMS, and the people who built it.

The hidden cost of OTA payouts

Work that repeats, whether your team has time or not.

About one minute per line

Open the payout, find the reservation, check the amount, post it, close the bill — by hand, line after line.

Re-logins, broken focus

Between the bank, the OTA extranet and your PMS, your team switches context dozens of times per statement.

Discrepancies nobody sees

A missing €15 on a no-show is invisible in a busy week — until month-end doesn't balance.

It never stops

Every OTA, every payout cycle, every property. The work repeats whether your team has time or not.

1,000 payout lines in a busy month
14+ hours of back-office work
StayAutomate brings it down to two clicks — plus the exceptions.
Built to be safe with your PMS

Nothing enters your PMS unless it's verified.

Preview before write

The exact payment list is shown before anything is written into your PMS.

Nothing posted twice

Every payment carries its own identifier — re-importing can never duplicate it.

Closed only at zero

A bill is closed only after your PMS itself confirms the balance is zero.

Humans decide exceptions

Any mismatch is explained in plain language and waits for a person.

No guest names stored

Guest names on statements are ignored and never stored: matching runs on the booking reference. Built with GDPR in mind.

Everything on the record

Twelve months of audit trail: who imported, who posted, who closed — with timestamps.

Manual first, then automatic You check the first payouts yourself. Once you're confident, posting runs on its own.
Matching tolerance Set by your accounting. Zero by default — every cent of difference surfaces.
Anyone you designate can run it No tribal knowledge required.
Month-end

Before and after.

Today

  • Hours of manual posting, line by line
  • Discrepancies found late — or never
  • Reconciliation lives in one person's head
  • Auditor questions mean archaeology

With StayAutomate

  • A statement is a minute of review
  • Every cent of difference surfaces the same day
  • Anyone you designate sees what's left to do
  • Twelve months of who-did-what, one click away

What you get

  • Every OTA payout line reconciled
  • Matching lines posted in your PMS
  • Differences flagged with the reason
  • Automation rules for your own habits (beta)

What you don't have to deal with

  • Building your own dashboards
  • Chatting with your data to find answers
  • Custom projects and consulting fees
  • A setup fee
"Same front desk. Same payouts. Same month-end."

We run hostels ourselves and face the same OTA payouts every month, line after line. We built StayAutomate to solve it for our own team first. Now we share it with any property that knows what that monthly afternoon feels like.

Ready to automate your OTA reconciliation?

Book a short demo and see how StayAutomate reconciles an OTA payout, from import to closed bills.

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